SITE ADMINISTRATOR

11 June 2026
GQEBERHA
Administration

Scribante Labour Consultants is seeking a Site Administrator to join our Gqeberha branch on a fixed-term basis to provide maternity cover.

The successful candidate will be responsible for providing effective administration and operational support at site level, with a strong focus on employee administration, timekeeping, recruitment, reporting and employee placement. The role requires a highly organised individual who can work accurately, meet deadlines and ensure that client and company requirements are consistently met.

The Site Administrator will also support the recruitment and placement of temporary employees, assist with employee inductions and ensure that all required administrative and compliance processes are maintained.

Qualifications and role requirements:
  • Matric / Grade 12.
  • Administration qualification or relevant administrative training will be advantageous.
  • Previous experience in an administrative, site administration, HR or recruitment environment will be advantageous.
  • Previous experience within a temporary employment services or staffing environment will be advantageous.
  • Good computer literacy, particularly Microsoft Office.
  • Strong administrative and organisational skills.
  • Excellent attention to detail and accuracy.
  • Good communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain confidentiality when dealing with employee and client information.
  • Valid driver's licence will be advantageous.
  • Ability to work independently as well as part of a team.

Duties & Responsibilities

  • Administration

    • Compile weekly and monthly company and client reports, including HR, operations, absenteeism and incident reports.
    • Prepare and submit daily and weekly reports relating to timekeeping, absenteeism, IR matters, leave and employee incidents.
    • Maintain accurate employee files and ensure that records are kept up to date.
    • Capture and submit employee timesheets.
    • Collate and submit employee payroll and pay-related queries.
    • Administer employee contracts.
    • Identify and escalate non-compliance where appropriate.
    • Perform general administrative duties as required.

    Recruitment

    • Conduct bulk recruitment to maintain a constant supply of suitable candidates for placement.
    • Ensure temporary placement targets are achieved and client orders are filled.
    • Ensure client recruitment requirements are met in accordance with company policies, procedures and client expectations.
    • Adhere to the company's recruitment and selection processes and ensure full compliance.
    • Assist with filling permanent vacancies and higher-level positions in accordance with client requirements.

    Operations

    • Assist with contacting employees regarding collection and drop-off points, site allocation and placement.
    • Assist with coordinating the necessary due diligence before employees are placed on site.
    • Ensure employee placements comply with company and client requirements.
    • Assist with employee inductions in accordance with company and client requirements.
    • Attend meetings where required, including taking minutes and providing relevant input.
    • Provide general operational support to ensure the smooth running of the site.

 

How to Apply

Interested candidates are invited to submit their CVs to:

recruitementpe@scribantelabour.co.za

Please use “Maternity Cover – Site Administrator” as the email subject line.